Adding Linktree
How do I add the Linktree to my home screen on my iPhone?
Scroll down and select "Add to Home Screen".
Rename the page if you would like, then hit "Add". The page will now display as an icon on your home screen.
Electronic Receipt Submission
It is strongly encouraged to submit your receipts as you make the purchases, however, you should have all of them in no later than the first week of the following month. (example: All of January’s receipts should be in by the first Friday of February)
Yes! Please put the receipts in an envelope with the name of your program and give to Kelley Simpson at your convenience. You are no longer required to turn in reconciliation forms with your receipts.
No, we are now only allowing electronic submissions of receipts.
No, you can upload any type of receipt (gas, Market Basket, credit card) in a single form submission.
Yes, receipts should be submitted under the program they were purchased for.
You can reach out to Kelley Simpson for any questions or concerns regarding electronic receipt submission. In the event that Kelley is unavailable, you may reach out to Sarah Paton.
Submitting a Work Request
How to submit a work request in Limble
To submit a work request in Limble, first proceed to the link that corresponds to the site or van that is experiencing the problem. You can find the specific link to your site or van by clicking here.
Input as much information as possible about the problem. For example, rather than writing “sink is broken,” give specific information that helps Bill and John clearly understand what needs to be fixed.
If possible (and appropriate), please include a photo of the problem. This will be extremely helpful in diagnosing the issue and arriving to the site with the appropriate tools and parts necessary to fix the problem.
Select the Priority Level based on the severity of the issue. If the problem is an emergency and needs to be corrected that same day, please put "EMERGENCY" in the summary and follow up with a phone call to your Director, who will contact Bill directly.
Click Submit. Your work request will automatically be emailed to Bill. You will receive a confirmation email, and when the problem is corrected and Bill/John close out the Work Request, you will receive another email indicating that the problem has been corrected.
Monthly Site/Vehicle Inspections
All coordinators utilize the same login information. Click Here to navigate to the Limble Login page, and enter the following credentials.
Email: keagan@co-op.cc
Password: Limble123
Ensure you are on the "Open Tasks" page, and if not, click the navigation bar and proceed to "My Tasks" or "Open Tasks". In the "Search" bar, type in the first few letters of your program's name. You will then see the inspection forms for the site and vehicles.
While it is possible to add work requests when logged into Limble, it is not recommended. You will not receive confirmation emails or completion emails, and it might not be directed to the correct program. When entering work requests, please use the QR codes for your program/vehicles, or find the correct link using the navigation page by Clicking Here.
We don't use the Logged Time data, so accuracy is not important. As long as the number is one minute or more, it will allow you to continue. If you complete the form quickly, please change it to one minute or higher when prompted, or it will not submit the form.
Follow these guidelines to retrieve the most accurate hot water temperature reading
1.) Avoid testing when major appliances (dishwasher or washing machine) or showers are in use.
2.) Allow the hot water to run for about 30 seconds before beginning the test.
3.) Insert the tip of the thermometer into the middle of the stream at a downward angle.
4.) Record the temperature when the water reaches its hottest point and the temperature stops increasing.
· Water temperatures should be between 110º -112º for showers/bathtubs and between 110º-120º for sinks.
· If at any point the water temperature exceeds 120º, immediately contact your supervisor, as this can present a risk of dangerous scald burns.
- Water at 120º can cause 2nd and 3rd degree burns after 5 minutes of exposure. Water at 130º can cause 2nd and 3rd degree burns in less than 30 seconds.
Requesting Supplies
Click Here to access the supply request form. Enter the requested information, and select the supplies that your program needs. Please complete a separate form for each program.
Supply requests will be fulfilled within 3 business days, so please plan accordingly, especially before weekends, holidays, and vacations. You may pick up your supplies on the lower level of the front entrance at the Main Office - on the shelves under the stairs. Supplies must be picked up within 2 business days of the confirmation email in order to keep the front entrance clean and tidy.
Coordinators are responsible for making sure the homes are stocked with supplies, but they may delegate the request and pickup process to a Supervisor or a Direct Care Staff, provided that they maintain good communication throughout to prevent duplicate orders being placed. Please utilize the Second Email option to ensure this communication and to expedite pickup once they are ready.
The supply orders are filled by participants in CO-OP's Employment Services and Community-Based Day Supports programs. This process provides valuable job training and work experience to some of our folks to prepare them for competitive employment in the community at places such as stores, warehouses, or distribution centers. Using an online form provides the predictability and structure that supports these individuals to success, and mimics the type of work done at distribution centers such as Amazon.
Please contact Sarah Paton, who will coordinate with the Job Coaches to discuss the concern, and will make sure you get the supplies that you need.
CO-OP Exchange
Some of our folks have to frequently spend down their funds, and they might buy new furniture even though their old set is just a couple years old. Other folks we support have very limited funds and can’t afford new furniture. Instead of throwing away furniture and other expensive items, we have found a way that we can offer those items to other people we support.
On Limble, we have set up a system where you can use the QR code to list an item that is available. Simply take a photo, offer a few details (dimensions, etc.), and an email will be sent to all of the coordinators letting them know the item is available. If they support a person who would benefit from the item, they can reach out to the coordinator who’s offering it in order to facilitate the exchange.
Listing an item:
· Click Here to visit the website.
· All fields are required, including a photo.
· Guidelines:
-No money may be requested or exchanged
-Items must be in good condition
-You may list gently used furniture, flatscreen TVs, high-quality décor (canvas prints, etc.), and brand-new items with tags.
-Please DO NOT list mattresses, bedding, clothing/shoes (unless brand new with tags), or soiled or heavily worn items.
-For medical equipment such as wheelchairs, shower chairs, and extra medical supplies - bring them to the main office for storage. Contact Sarah, Lucy D, or Courtney for assistance.
-Items may only be claimed for use by a CO-OP resident. Employees are NOT allowed to claim these items for personal/non-agency use.
Claiming an item:
· Once it’s submitted, an email will be automatically generated and sent to all Residential and ABI coordinators.
· To claim an item, please directly contact the Coordinator listed in the email. Do not reply to the email.
· If you need assistance from the Property Management team with moving an item, please complete a Limble work request using the QR code for the home where the item is currently located.
· When an item is no longer available, please email Sarah Paton to have the item removed. Sarah will send an email to all subscribed coordinators to let them know the item has been claimed.
· Items not claimed after 30 days will be moved to an agency storage location and may be relisted in the future or saved for new residents.
All Coordinators will be automatically subscribed.
If you’d like to remove yourself from this list and not receive emails about available items, please email Sarah Paton with your request.
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